Bylaws of the Endacott Society
Approved June 14, 2006
Amended Article III Section 2 adding the terms “and staff”
and striking “four-year” Approved by vote October 17, 2012
Amended Article III Section 1 E adding the terms “and staff”
Approved by vote December 5, 2012
Article I – Name
The name of the organization shall be the Endacott Society, a program of
the Kansas University Alumni Association (KUAA.)
Article II – Purpose
The purpose of the Endacott Society shall be to provide a program of
activities that enables the members to continue their professional
relationships with the University of Kansas and to participate in the
service, educational, and social opportunities of the Endacott Society.
Article III – Membership
The following persons are eligible for membership:
Section 1. Persons in the following categories who have officially
retired from the University of Kansas and who are members of the Kansas
University Alumni Association:
B. Unclassified professional staff
C. Unclassified academic staff
D. University Support Staff
E. Faculty and staff on phased retirement
F. Kansas University Alumni Association (KUAA)
G. The University of Kansas Athletic Corporation
H. CRINC (Center for Research Inc.)
I. Kansas University Endowment Association (KUEA)
J. The University of Kansas Memorial Corporation
K. Kansas Geological Survey
L. Kansas Biological Survey
M. Spouses of such persons who are eligible for membership
N. Spouses of such persons who were potentially eligible for
membership who died before retirement
O. Any person who was a member of the University of Kansas Retirees
Club during the year 1998-99.
Section 2. Faculty and staff who have officially retired from another accredited
institution of higher education who are members of the Kansas
University Alumni Association and who reside in the Lawrence area and
Section 3. Honorary membership may be extended to members in good
standing of the Kansas University Alumni Association. The Executive
Committee shall make the decision in regard to an Honorary membership
and in all cases in which there is a question about eligibility.
Article IV – Officers
Section 1. Officers of the Endacott Society shall be President,
President-elect, Secretary, and Treasurer. The President-elect shall
succeed to the Presidency the following year without election or if the
President resigns or is unable to serve.
Section 2. The officers shall be elected at the Annual Meeting and
shall take office on July 1.
Section 3. Officers shall be elected for one-year terms and shall
be eligible to succeed themselves in office except for the President. If
an officer, other than the President, resigns or is unable to complete
the term for which elected, the President shall appoint a replacement to
complete the term.
Section 4. Duties and responsibilities:
A. The President shall preside at the Annual
Meeting, Board and Executive Committee meetings; appoint Committee and
Study Group Chairs, the Editor of the Newsletter and program Chairs for
Afternoon Lecture, and Evening Lecture, and acquaint them with their
duties; call for reports from Committee and Study Group Chairs to be
presented at the Annual Meeting; prepare an agenda for the Annual
Meeting to be published in the Endacott Society’s May and June
newsletters and perform other duties as may be necessary. The President
serves as a member of the Membership Committee of the KUAA.
B. The President-elect shall preside at meetings
in the absence of the President, and shall perform all duties pertaining
to the office of President whenever the President is unable to perform
C. The Secretary shall keep minutes of all
meetings, make copies available, notify members of meetings, and carry
on Endacott Society correspondence as specified by the President, the
Executive Committee or the Board. (The Senior Vice President for
Membership and the staff of KUAA keep the membership list and make it
available to individuals upon request. A copy is available each
Wednesday morning at Coffee.)
D. The Treasurer shall receive, account for, and
transmit to the Kansas University Endowment Association all funds of the
Endacott Society. The Treasurer shall arrange with the Kansas University
Alumni Association for the disbursement of funds as authorized by the
Executive Committee of the Endacott Society. The treasurer shall serve
as Chair of the Budget & Finance Committee. The treasurer shall be
responsible to provide an accurate accounting of the Endacott Society’s
financial transactions and to report these transactions to the Executive
Committee of the Endacott Society.
E. The immediate Past President shall serve as
Chair of the Nominating Committee and shall by February 1 appoint a
minimum of two additional members to this Committee, which shall meet to
prepare a slate of officers to be presented at the Annual Meeting.
Section 5. Executive Committee. The Officers, immediate Past
President, and the Afternoon Lecture Chair, and Evening Lecture Chair,
and the Editor of the newsletter shall constitute the Executive
Committee. The Executive Committee shall receive interim reports from
Committee and Study Group Chairs when requested, and deal with other
matters deemed appropriate by the President. The Executive Committee
shall make the decision in regard to an Honorary membership and in all
cases in which there is a question about eligibility.
Section 6. Board. The Officers, immediate Past President, the
incoming President, Committee and Study Group Chairs, Afternoon Lecture
Chair, and Evening Lecture Series Chair and the Editor of the newsletter
shall comprise the Board. The Board shall approve the budget and
activities for the year and consider other matters deemed appropriate by
Article V – Committees
Section 1. Standing Committees: Benefits, Budget & Finance,
Archives, Library, New Member Recruitment, Oral History, Afternoon
Lecture, and Evening Lecture. The President may appoint ad hoc
Section 2. Study Groups. These groups are formed to provide
activities for Society members interested in selected topics. The Board
shall review existing Study Groups and approve their continuation or
elimination, and shall approve new groups. The President shall appoint
the Chairs of the various Study Groups.
Article VI – Meetings
Section 1. The Endacott Society shall hold an Annual Meeting in June,
the date to be set by the Executive Committee. The President shall
prepare an agenda to be published in the May and June issues of the
Endacott Society newsletter prior to the Annual Meeting. Annual reports
from the President and the Treasurer, Committees and Study Group Chairs
will be presented. Officers for the succeeding year shall be elected at
Section 2. Special meetings of the Endacott Society membership may
be called by the Executive Committee.
Section 3. The Board shall meet no later than August 1 to approve
activities and budgets for the year. The President may convene the Board
at other times.
Section 4. The Executive Committee shall meet when called by the
Section 5. The rules of procedure in the most recent edition of
Robert’s Rules of Order shall be used in meetings unless otherwise
provided in the Bylaws.
Article VII – Budget and Finance
Section 1. The fiscal year shall begin July 1.
Section 2. Chairs of Committees and Study Groups shall submit
budget requests to the Chair of the Budget & Finance Committee no later
than July 15. The budget recommended by the Budget & Finance Committee
shall be submitted to the Board for approval.
Article VIII – Amendments
Section 1. Proposed amendments may be presented and voted upon at a
scheduled or special meeting of the Endacott Society membership provided
that a copy of such amendments has been made available to the membership
of the Endacott Society at least 10 days prior to the date of
Section 2. The Bylaws may be amended by a majority vote of the
members attending the meeting.